Public Agenda June 8, 2016

Oshkosh Food Co-op Board Meeting

Date: 6-08-16

Time: 7:30-9:30 PM

Location: 817 Waugoo Ave, Oshkosh

 

  1. Welcome

  2. Member Comment Period [3 minutes per comment]

  3. Approve minutes of previous meeting

  4. Treasurers Report

  • Savings:

  • Checking:

  • Fully paid members:

  • Payment plan members:

 

  1. New members

  2. Seed Grant

  3. Annual Meeting debrief

  4. Co-op Grow Op

  5. Summer Market plan

  6. Ordering more materials/SWAG

  7. Insurance update

  8. City Engagement Conversation

  9. Technology update

  10. Social Media

  11. Any other outreach events:

  12. Next steps in team/committee creation

  13. Standing Business

Communications/Messaging :

    1. Membership (member events, house parties, etc)

    2. Software/Technology

  1. Education and Outreach events

    1. Confirmed

    2. In progress

    1. Others we should be meeting with?

    2. Volunteer sources

  1. Market Booth

  2. Grants/Support/Conferences

 

New Business

Other Business

Adjourn

Meeting schedule notes:

 

  • NEXT MEETING: Wednesday, 06/22/16 at 7:30 at 817 Waugoo Ave


2016 Annual Meeting Agenda

2016 Oshkosh Food Co-op Annual Meeting

DATE:     June 1, 2016

TIME:      5:30-7:30pm

LOCATION: Menominee Park, Shelter #1

 

5:30    Dinner/Samples, Voting, Photos

5:45    State of the Co-op

6:00    Successes in past year

6:10    Final call for voting

6:20    Special Membership Offer

6:25    Table Talk

7:10    Call to Action

7:20    Annual Meeting Photo

7:30    Adjourn


Public Agenda May 25, 2016

Oshkosh Food Co-op Board Meeting

Date: 5-25-16

Time: 7:30-9:30 PM

Location: Blue Door Consulting 21 W New York St

1.Welcome

2.Member Comment Period [3 minutes per comment]

3.Approve minutes of previous meeting

4.Treasurers Report

Savings:

Checking:

Fully paid members:

Payment plan members:

 

5.New members

6.Seed Grant:

7.Annual Meeting:

8.Co-op Grow Op:

9.Ordering promotional materials:

10.Insurance update:

11.City Engagement Conversation:

12.Technology update:

13.Social Media volunteer:

14.Miyoko graduation:

15.Any other outreach events:

16.Next steps in team/committee creation

 

17.Standing Business: Committee check in: a brief update/report

Communications/Messaging :

17.1.1.Membership (member events, house parties, etc)

17.1.2.Software/Technology

17.2.Education and Outreach events

17.2.1.1.Confirmed

17.2.1.2.In progress

1.1.1.1.Volunteer sources

1.2.Market Booth

1.3.Grants/Support/Conferences

 

New Business

 

Other Business

 

Adjourn

 

Meeting schedule notes:

NEXT MEETING: Wednesday, 06/08/16 at 7:30 at 817 Waugoo Ave

 


Public Agenda May 11, 2016

Oshkosh Food Co-op Board Meeting

Date: 5-11-16

Time: 7:30-9:30 PM

Location: 817 Waugoo Ave Oshkosh

 

1.Welcome

2.Member Comment Period [3 minutes per comment]

3.Approve minutes of previous meeting

4.Treasurers Report

  • Savings:

  • Checking:

  • Fully paid members:

  • Payment plan members:

 

5.New members

6.Seed Grant: We won! $10,000 awarded!!!

7.Annual Meeting planning update:

8.Co-op Grow Op planning update:

9.Ordering more promotional materials:

10.Insurance update:

11.City Engagement Conversation:

12.Technology update:

13.Leadership Oshkosh adjunct board member graduation:

14.Any other outreach events:

15.Standing Business

 

Committee check in: a brief update/report

 

  • Communications/Messaging :

  • Membership (member events, house parties, etc)

  • House Parties and Contacts

 

  • Software/Technology

 

  • Education and Outreach events

  • Confirmed

  • In progress

  • Others we should be meeting with?

  • Volunteer sources

 

  • Market Booth

 

  • Grants/Support/Conferences

 

New Business

 

Other Business

 

Adjourn

 

Meeting schedule notes:


NEXT MEETING: Wednesday, 05/25/16 at 7:30 at LOCATION TO BE DETERMINED


Public Agenda April 13, 2016

Oshkosh Food Co-op Board Meeting

Date: 4-13-16

Time: 7:30-9:30 PM

Location: 817 Waugoo Ave Oshkosh

 

1.Welcome

2.Member Comment Period [3 minutes per comment]

3.Approve minutes of previous meeting

4.Treasurer’s Report

Savings:

Checking:

Fully paid members:

Payment plan members:

5.New members (checked 4/11/16) Seven

6.Location of meetings

7.Insurance research:

8.Special Fund Update:

9.City Engagement Conversation:

10.Outreach events report:

11.Seed Grant conversation:

12.Next steps in team/committee creation

13.Standing Business

 

Committee check in: a brief update/report

  • Communications/Messaging :

    • Membership (member events, house parties, etc)

    • Annual meeting planning

    • House Parties and Contacts

    • Held since last meeting

    • Confirmed

    • Pending

 

  • Software/Technology

  • Education and Outreach events

    • Confirmed

    • In progress

    • Volunteer sources

  • Market Booth

  • Grants/Support/Conferences

 

New Business

Other Business

Adjourn

 

Meeting schedule notes:

NEXT MEETING: Wednesday, 04/27/16 at 7:30 at Kelly’s (817 Waugoo Ave)

 


Public Agenda 3-30-16

Oshkosh Food Co-op Board Meeting Date: 3-30- 16 Time: 7:30-9:30 PM

1. Welcome

2. Member Comment Period [3 minutes per comment]

3. Approve minutes of previous meeting

4. Treasurers Report

 Savings:

 Checking:

 Fully paid members:

 Payment plan members:

 OFC books

 Stocks/Shares question:

5. New members since last board meeting (checked 3/28/16) (4)

6. Insurance research: [Nicole]

7. City Engagement Conversation: [Paul]

8. Up & Coming Conference information sharing: [Cynthia]

9. Seed Grant conversation for finalizing proposal – grant team

10. Sources and Uses Document: [Kelly/Brenda]

11. Next steps in team/committee creation

Location: 817 Waugoo Ave Oshkosh

A. Membership/outreach

B. Finance

C. Location

12. Standing Business

Committee check in: a brief update/report

Communications/Messaging :

12.1.1. Membership (member events, house parties, etc)

12.1.1.1. House Parties and Contacts

12.1.2. Software/Technology

12.2. Education and Outreach events

12.2.1.1. Confirmed

12.2.1.2. In progress

1.1.1.1. Others we should be meeting with?

1.1.1.2. Volunteer sources

1.2. Market Booth

1.3. Grants/Support/Conferences

New Business

Other Business

Adjourn

 NEXT MEETING: Wednesday, 04/13/16 at 7:30 at Kelly’s (817 Waugoo Ave)


Public Agenda 3-16-16

 

Oshkosh Food Co-op Board Meeting          

Date: 3-16-16                   

Time: 7:30-9:30 PM

Location: 817 Waugoo Ave Oshkosh

 

1.    Welcome

2.    Member Comment Period [3 minutes per comment]

3.    Approve minutes of previous meeting

4.    Treasurer’s Report

Savings:    

Checking:            

Fully paid members:                 

Payment plan members:

·         OFC books posting

·      Stocks/Shares research

 

5.    New members

6.    Welcome new board member, John Scheelk:

7.    Wellness Fair event recap

8.    Up & Coming Conference information sharing

 

9.    Conversation regarding team/committee creation based on timeline:

9.1.1.           A. Membership/outreach [Brenda; Miyoko; Cynthia; Brenna]

B. Finance [Nicole; Lawrence; Kelly]

               C. Location [Paul; Stephanie; Lawrence; Miyoko]/Confidentiality statement

 

10.Standing Business

Committee check in: a brief update/report

 

10.1.1.        Membership (member events, house parties, etc)

10.1.1.1.  March into Membership drive

10.1.1.2.  Annual meeting planning:

 

10.1.1.3.      House Parties and Contacts

10.1.1.3.1.       Held since last meeting

10.1.1.3.2.       Confirmed

10.1.1.3.3.       Pending

 

10.1.2.        Software/Technology

 

10.2.              Education and Outreach events

10.2.1.1.  Confirmed

10.2.1.2.  In progress

1.1.1.1.   Others we should be meeting with?

1.1.1.2.   Volunteer sources

 

1.2.Market Booth

 

1.3.Grants/Support/Conferences

 

New Business

Other Business

Adjourn

Meeting schedule notes: NEXT MEETING: Wednesday, 03/30/16 at 7:30 at Kelly’s (817 Waugoo Ave)


Public Agenda 3/2/2016

Oshkosh Food Co-op Board Meeting              Date: 3-2-16             Time: 7:30-9:30 PM

Location: 817 Waugoo Ave Oshkosh

  1. Welcome
  2. Member Comment Period [3 minutes per comment]
  3. Approve minutes of previous meeting
  4. Treasurers Report
  5. New member
  6. Appointing new board member
  7. Conversation regarding team/committee creation based on timeline
  8. Standing Business
  • Communications/Messaging
  • Membership (member events, house parties, etc)
  • Software/Technology
  • Education and Outreach events
  • Market Booth
  • Grants/Support/Conferences

 9. New Business

10. Other Business

11. Adjourn

Meeting schedule notes:

NEXT MEETING: Wednesday, 03/016/16 at 7:30 pm at Kelly’s (817 Waugoo Ave)


Public Agenda 2-17-2016

Oshkosh Food Co-op Board Meeting              Date: 2-17-16                       Time: 7:30-9:30 PM

Location: 817 Waugoo Ave Oshkosh

1.    Welcome

2.    Member Comment Period [3 minutes per comment]

3.    Approve minutes of previous meeting

4.    Treasurers Report

  • Savings:
  • Checking:
  • Fully paid members:
  • Payment plan members:
  • OFC books review:

5.    New members

6.    Post Pull Tab flyer:

7.    Interviewing and appointing new board member:

8.    Conversation regarding team/committee creation based on timeline

  • Frame timeline around the following committees:

◦     A. Membership/outreach                 B. Finance                C. Location

 9.    Standing Business

Committee check in: a brief update/report

 

Communications/Messaging :

9.1.1.           Membership (member events, house parties, etc)

9.1.2.           Software/Technology

9.2.  Education and Outreach events

9.2.1.1.       Confirmed

9.2.1.2.       In progress

1.1.1.1.       Others we should be meeting with?

1.1.1.2.       Volunteer sources

1.2. Market Booth

1.3. Grants/Support/Conferences

 

New Business

 

Other Business

 

 

Adjourn

 

 

Meeting schedule notes:

 

  • NEXT MEETING: Wednesday, 03/02/16 at 7:30 at Kelly’s (817 Waugoo Ave)

2015 Progress and January 2016 Letter from the Board

Happy January 2016!

Your OFC board spent a full day plus in deep strategic planning on January 17th and 18th to create a strong plan to keep our momentum building.  We were joined by Food Co-op Initiative’s Jacqueline Hannah, Food Co-op Development Specialist to facilitate. Jacqueline’s role is to work with start-ups to offer support, guidance, and resources. Here’s what she had to say:  “It’s the best feeling when you are sincerely impressed by a startup’s leadership and by the potential of their community!”  High praise from someone who spends a lot of time with startups around the country!

 

Main points of our day:

1. Often we hear: “Why is it taking so long?”  Jacqueline described how when conventional grocery stores announce they are moving to a community, a store opens in about 6 months – but what you aren’t told is that they have been working, behind the scenes, for *years* before that announcement is made. The difference with Co-ops is that you may have heard about this project *from the very beginning* - which is great, because Co-ops strive to be transparent in our communications. But it does make the wait seem longer because you are more aware of the full process and each step that has to happen to make the store a reality.

2. Reviewing and understanding the development stages of a Co-op; where our Co-op planning is and what comes next. We created a detailed timeline to guide our work.

3. Given the solid work of the board so far, taking into consideration current competition and markets, and reviewing our previous projections for sales, it is VERY POSSIBLE to make this project successful and open a Co-op here in Oshkosh.

4. Understanding that opening this Co-op will take a community effort and how we can help bring that forward.

5. Learning from other start-ups and successful co-ops, so we don’t have to reinvent the wheel – our job is to make it right for Oshkosh!

 

And here we are during our meeting 

12565496_1216381835043034_6375570004559705854_n.jpg

(Consultant Jacqueline Hannah is standing to the right of the screen.)

 

It’s serious work to open a Co-op, but our meeting included laughter, thoughtful conversation and some detailed planning to keep us on track to open a store here in Oshkosh.

HOW EXCITING!

 

As we move towards 300 Member-Owners we will be in touch with the financial experts who specialize in Co-operative start-ups like ours, to help conduct the crucial financial analysis. This may not sound important, but this step will ready us to develop our business plan and have the data we need to meet with lenders and work with owners to secure loans down the road as we take one more step towards getting the doors open. 

  • Volunteer Opportunity: Hang up Pull Tab Posters!

We are finalizing our flyer to increase awareness about the Co-op around all sections of Oshkosh.  Would you be willing to hang a few flyers in your neck of the woods?  Getting this information out to all of Oshkosh is an important step in building awareness and membership!  We will be adding this flyer to our website soon so you can print a few to hang!  We will send an email when the flyer is ready!

 

  • Volunteer Project: Mentoring at the Farmer’s Market!

 Summer Farmer Market plans are already underway! Are you interested in sharing information about the Co-op and signing up new Member-Owners? You would be paired with an experienced board member to learn how – everything’s more fun in pairs! Email us to let us know you are interested and we will match you up with a board member who will be in touch with details. oshkoshfoodcoop@gmail.com

 

Board applications have been received!

Thank you to all who submitted a board member application. We were delighted by the number of folks who came forward to express interest. Applications will be reviewed by the first board meeting in February.  Bylaws allow the board to appoint a new member to finish out the term of a board member who has left the board.  We will notifiy the applicants and keep all applications on file for those who applied.

2016 is going to be a year of immense progress and work as we keep this project on track. We will be reaching out to you, our community – the Member-Owners of the Co-op – for your support, insights, and help. As you think about the possibilities and promise of 2016, think also about how you will help take concrete steps to grow membership, spread the word, and help us get closer to opening the doors.

We can’t do this without you – because Co-ops are all about doing it together! See the progress we made in 2015! Let's keep it going!

12593749_1219204834760734_133463212360258216_o_(1)_(1).jpg

Wishing you an amazing 2016,

Kelly on behalf of the Oshkosh Food Co-op board



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